A filing clerk plays a vital role in organizing and maintaining records and documents for an organization. They ensure that files are properly categorized, stored, and easily accessible when needed. Filing clerks are responsible for maintaining efficient filing systems and ensuring the confidentiality and security of sensitive information.
Job details
- Location:, Surrey, BC
- Salary: 27.00 to 27.50 hourly (to be negotiated) / 40 hours per week
- Terms of employment Permanent employment: Full time Day, Weekend, Overtime
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- No degree, certificate or diploma
Experience
Experience an asset
Responsibilities:
- Sort and categorize documents based on established filing systems.
- Create new files and update existing ones as needed.
- Label files accurately and clearly to ensure easy identification.
- File documents into appropriate folders or cabinets in a systematic manner.
- Retrieve files and documents promptly upon request.
- Ensure the confidentiality and security of sensitive information.
- Maintain and organize physical and electronic filing systems.
- Perform routine file audits to ensure accuracy and completeness.
- Identify and recommend improvements to filing processes and systems.
- Provide assistance and support to other departments or employees in locating and retrieving files.
- Handle incoming and outgoing mail, including sorting, distributing, and filing.
Requirements:
- High school diploma or equivalent.
- Strong organizational skills with great attention to detail.
- Excellent record-keeping and data entry abilities.
- Proficiency in using filing systems, both physical and electronic.
- Knowledge of office equipment such as scanners and photocopiers.
- Basic computer skills, including familiarity with word processing and spreadsheet software.
- Effective verbal and written communication skills.
- Ability to prioritize tasks and work independently.
- Discretion and respect for confidentiality.
- Physical ability to lift and move boxes or files as needed.
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
swisimmigrationservices@gmail.com
By mail
14225 57 Avenue suite 301SURREY, BCV3X 0H6
Advertised until
2023-07-30
Here are some frequently asked questions to help you gain a better understanding of this Filing clerk:
What is a filing clerk?
A filing clerk is a professional responsible for organizing and maintaining physical or electronic records and documents for an organization. They ensure that files are stored in a systematic and accessible manner to facilitate efficient retrieval when needed.
What are the main duties of a filing clerk?
The main duties of a filing clerk include sorting and categorizing documents, creating and updating file systems, labeling files accurately, filing documents into appropriate folders or cabinets, retrieving files upon request, and ensuring the confidentiality and security of sensitive information.
What skills are necessary to become a successful filing clerk?
Essential skills for a filing clerk include excellent organizational skills, attention to detail, proficiency in record-keeping and filing systems, knowledge of computer applications for electronic filing, strong communication skills, and the ability to work independently and prioritize tasks effectively.
What types of industries employ filing clerks?
Filing clerks are employed across various industries, including healthcare, legal services, government agencies, educational institutions, financial services, and corporate offices. Any organization that deals with significant amounts of paperwork or electronic documentation may require the services of a filing clerk.
What are the educational requirements for a filing clerk?
Typically, a high school diploma or equivalent is the minimum educational requirement for a filing clerk position. However, some employers may prefer candidates with additional education or training in administrative or office management fields.
Is experience necessary to become a filing clerk?
While prior experience in a similar role can be beneficial, it is not always a strict requirement to become a filing clerk. Entry-level positions may provide on-the-job training and opportunities for professional development.
What is the career growth potential for filing clerks?
Filing clerks can progress within their careers by taking on more responsibility, such as becoming a senior filing clerk, records supervisor, or transitioning into other administrative roles within the organization. Acquiring additional skills and certifications related to records management can also enhance career prospects.
What are the working conditions for filing clerks?
Filing clerks typically work in office environments, ensuring the orderly storage and retrieval of documents. They may spend a significant amount of time sitting, filing, and organizing files. Some physical exertion may be required when handling large volumes of paperwork or moving heavy file boxes.
How important is confidentiality in the role of a filing clerk?
Confidentiality is paramount in the role of a filing clerk. Filing clerks often handle sensitive and confidential documents, such as personal or financial records, legal documents, or medical records. They must adhere to strict privacy and security protocols to ensure the protection of confidential information.
Is attention to detail crucial for a filing clerk?
Yes, attention to detail is essential for a filing clerk. They must accurately label files, organize documents in a logical manner, and ensure that all information is properly recorded. Even minor errors in filing or categorization can lead to difficulties in locating files or retrieving information when needed.